General Information

Timesheet Deadlines:

• 15th of Month (except November and December): Overtime, Classified extra time, Certificated extra time, classroom coverage, special assignments, home school, detention, PASS. If the 15th falls on the weekend the timesheets are due the following Monday. Must have both supervisor’s and Cabinet member’s signature prior to being submitted to the Payroll dept.
• 26th of Month: Classified substitute completed timesheets, Certificated substitute completed timesheets. If the 26th falls on a Saturday, the timesheets are due on Friday the 25th. If the 26th falls on a Sunday, the timesheets are due on Monday the 27th. (Payroll accrual period is the 24th through the 23rd of the following month)

Please Note: Any timesheet(s) submitted to the Payroll Department after the above listed deadlines will be held
and paid on the following month’s payroll warrant.

Income Tax Forms:

• W-2 (Yearly Statement of Earnings): Mailed to employee’s home address no later than the 31st of January.
• W-4 and DE-4 (Tax Filing Status): Forms available at the Payroll Office, www.edd.ca.gov and www.irs.gov.
  Forms must be received in the Payroll Office by the 15th of the month to be changed for the next payroll issuance.
• W-5 (Advanced Earned Income Credit): A new form must be filled out for each calendar year.

Direct Deposit:

Forms available at the Payroll Office and on the PUSD website. The direct deposit form must be received in the Payroll Office by the 15th of the month to be changed for the next payroll issuance.

Warrant Recipient Forms:

Forms available in the Payroll Office. No deadline.

TSA (Tax Shelter Annuities):

Forms available at the Payroll Office and on the PUSD website. Forms must be received in the payroll/benefits office by the 15th of the month for any changes or additions to be entered for the next payroll issuance.

Credit Unions:

Forms must be picked up at the credit union. Employees must make sure to open an account at the credit union. Completed forms must be received in the payroll/benefits office by the 15th of the month to be processed for the next payroll issuance. Credit Union deductions are a voluntary deduction. Credit Union deductions are not directly deposited into an employee’s bank account on payday. The payroll department has ten business days to audit, request a check and remit the deduction to the credit union.

Disability Claim Forms:

American Fidelity & Unum claim forms are available at the payroll/benefits office and on the PUSD website. Forms should be turned in to the payroll office for completion. Upon completion, the payroll office will forward the paperwork directly to American Fidelity or Unum and send a copy to the employee’s home address. The processing timeline to complete the forms is 1-2 weeks.

Retirement Forms:

STRS Express and CalPERS retirement forms will be processed within 2 weeks of receipt.

Payroll Dept Service Request Forms:

Forms available at the payroll office and on the PUSD website. The processing timeline is 2-4 weeks.

Benefit “Changes in Family Status”:

Employee must contact and complete proper paperwork no later than 30 days from the qualifying event with the Benefits Department.

Address Changes/Emergency Contact Information:

Please contact the Personnel Department.
* Exception: November and December have shortened deadlines and a special memo will be sent to each location with the information.